Payroll Submission Instructions
To ensure that our coaches and trainers are compensated accurately and on time, we’ve set up a streamlined process for payroll submissions. Please follow the steps outlined below to submit a payroll request.
Who Should Submit Payroll Requests?
- All coaches and trainers are responsible for submitting their own payroll requests, which are subject to approval by a manager/treasurer and/or Club administrator.
Payroll Calendar
Please follow the payroll calendar, which includes two-week intervals. Each payroll period has a set deadline for submission, and payments will be processed on specific dates. The table below outlines the payroll periods, deadlines for submission, and payment dates:
Payroll Period |
Submission Deadline |
Payment Date |
12/02/2024 - 12/22/2024 |
12/23/2024 |
12/30/2024 |
12/23/2024 - 01/05/2025 |
01/06/2025 |
01/13/2025 |
01/06/2025 - 01/19/2025 |
01/20/2025 |
01/27/2025 |
01/20/2025 - 02/02/2025 |
02/03/2025 |
02/10/2025 |
02/03/2025 - 02/16/2025 |
02/17/2025 |
02/24/2025 |
02/17/2025 - 03/02/2025 |
03/03/2025 |
03/10/2025 |
03/03/2025 - 03/16/2025 |
03/17/2025 |
03/24/2025 |
03/17/2025 - 03/30/2025 |
03/31/2025 |
04/07/2025 |
03/31/2025 - 04/13/2025 |
04/14/2025 |
04/21/2025 |
04/14/2025 - 04/27/2025 |
04/28/2025 |
05/05/2025 |
04/28/2025 - 05/11/2025 |
05/12/2025 |
05/19/2025 |
05/12/2025 - 05/25/2025 |
05/26/2025 |
06/02/2025 |
05/26/2025 - 06/08/2025 |
06/09/2025 |
06/16/2025 |
06/09/2025 - 06/22/2025 |
06/23/2025 |
06/30/2025 |
06/23/2025 - 07/06/2025 |
07/07/2025 |
07/14/2025 |
07/07/2025 - 07/20/2025 |
07/21/2025 |
07/28/2025 |
07/21/2025 - 08/03/2025 |
08/04/2025 |
08/11/2025 |
08/04/2025 - 08/17/2025 |
08/18/2025 |
08/25/2025 |
08/18/2025 - 08/31/2025 |
09/01/2025 |
09/08/2025 |
Payroll requests submitted after the posted deadlines will be processed in the following payroll period.
How to Submit a Payroll Request
To submit your payroll request, please complete the form below:
Important Information
- All information submitted will be kept confidential and used only to process payroll requests.
- Submission deadlines are strict. Payroll requests submitted after the deadline may result in delayed payments.
- Payment dates are based on the payroll period end date. Make sure to submit by the deadline to ensure timely processing.
- Managers/treasurers are responsible for ensuring the team bank account has sufficient funds to cover the requested payment before approval.
- Accounts that do not have sufficient funds to cover a payroll request will be frozen from making further withdrawals until the account has been brought current.
Need Help or Have Questions?
If you have any questions or need assistance with the payroll submission process, please contact us [email protected].