The Team Parent Volunteer (TPV) is an essential role that supports the team and the league by taking on tasks that allow coaches to focus their energy on coaching. Some of the responsibilities are outlined here. We encourage you to work closely with your coach to make sure they have everything they need for a smooth-running season.
TPV MEETING: Attend a mandatory TPV meeting at the beginning of each season. TPV information will be provided, important dates and questions will be answered.
CONTACT INFORMATION: We ask that the TPV takes over recruiting and recording of all team volunteers so your Manager can focus on practices. The registrar will provide all TPVs a list of remaining volunteer positions that need to be filled based on team registrations.
BOARD LIAISON: This is a catch-all meaning all non-baseball announcements will go to the TPV for dissemination to your team. We try to use TPVs for general announcements to bypass your coaches and keep them focused on coaching. If you have complaints or questions for the board on behalf of your team, you may contact anyone on the board to elicit a response. Likewise, we will contact either the TPV or the Manager to give information back to the team, depending on the nature of the message.
TEAM COMMUNICATIONS: TPVs may be asked by the manager to send out pertinent emails or texts. You may also be asked to post scheduled practices in the app for your manager.
SCOREKEEPERS: Coordinate team scorekeepers and direct them to pertinent trainings.
UMPIRES: AA and FARM teams are required to have 2 trained umpires. Each team provides 1 umpire for each game. Having 2 umpires allows for flexibility in coverage. AAA and Majors Teams are strongly encouraged to have at least one trained umpire to avoid delays in games or coaches having to umpire. While the league does provide umpires for these divisions, if we have a sick call or an injury, having someone in the stands will allow the game to still be played. No ump = no game. If you have umpire related questions, please email Tom Windell at [email protected]
FIELD MAINTENANCE: Per local rules, the home team will be responsible for field maintenance both before and after the game. Training: we hope to have a video up on our site before opening day. We will communicate with you when this is live.
SNACK SHACK: We may utilize TPVs to help recruit and manage volunteers for the snack shack. More information will be provided at the beginning of each season at the TPV meeting.
PICTURE DAY: TPVs are the point person for the team regarding coordinating this event.
SEASON-ENDING PARTY: TPVs are responsible for coordinating the team party, including working with your manger regarding a date, securing a venue (a home/park/DLL complex after a game/Round Table/Lamp Post/Steve’s are all popular choices). TPVs will work with other families to decide if trophies/gifts will be provided to players. All coaches and assistant coaches typically get a gift from their team. TPVs will collect money and provide thank you gifts or assign someone else to this job. Don’t stress on this one. Kids love pizza. Coaches love gift cards. To trophy or not to trophy. That is always the eternal question. We just ask that you lead the conversations.