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Welcome to Civitan Club of Hendersonville

ANNOUNCEMENTS



Spring 2022 Baseball registrations are CLOSED!

If you missed signups this year, check back with us in
January for the Spring 2023 season!

FAQ

GENERAL FAQs

Q: How does it all work?
A: The Civitan Club of Hendersonville offers competitive spring baseball leagues for 6U, 8U, 9U, 10U, 11U, and 12U age divisions. Beginning each fall, a committee of experienced volunteers begin reviewing the rules for the upcoming season, and those rules are published on this website in January.  We will hold two in person sign-ups for players and prospective coaches (see the schedule below).  Practices will begin in late February and games are played through the end of May.  At the conclusion of regular season play All- Star teams are formed and will represent our community in District, State, and Regional tournaments with the ultimate goal of reaching the Cal Ripken World Series.  

Q:  When can I sign up my child to play baseball?
A:  The Enrollment page goes live on January 1, 2022. Please sign up early so we can begin identifying the number of teams and coaches we'll need. On Feb 1st, a $15 NON-REFUNDABLE late signup fee will be added to any order. Signups close on February 7, 2022. Once signups are closed, players will be added to a wait-list. Although we'll do our best to place players from the wait-list on a team, there are no guarantees it'll happen.

In Person Signup Schedule for 2022
January 8th, 1 PM- 4:30 PM, Play-It-Again Sports Hendersonville- 201 Anderson Lane N Suite 300 Hendersonville, TN 37075
January 29th, 9 AM- 1 PM, Dick’s Sporting Goods- 2305 Gallatin Pike N Madison, TN 37115

Note:  Although rare, if an age division reaches max capacity prior to publicized registration deadline, Civitan will close registrations early for that division resulting in a wait list registration. To avoid the risk of a wait list registration (& late fees), we encourage you to sign up in January.

Q:  If my child is unable to play, can I get a refund?
A:  Civitan refund policy is based on the following criteria:
Withdrawal from the league prior to uniforms being ordered will result in a $20 cancellation fee. 
Withdrawal from the league after uniforms are ordered but prior to the start of games will result in a $75 cancellation fee. 
No refunds will be issued once games have begun; however Civitan still needs to be notified if your player is no longer participating. 

Note:
 Sports Connect charges a NON-REFUNDABLE $3 processing fee to all orders. Civitan does not include this as part of your player fees. It is an order processing fee and as such it is not included in your refund.

Q: What happens if I enroll my child after signups close?
A:  The player is placed on a wait list, and you are not charged the entry fee until the player is placed on a team. We'll do our best to place the player on a team, but there are no guarantees it'll happen.

Q:  Which age division will my child play in?
A:  A child's playing age is determined by how old they will be on April 30th of the year in which the season is to be played.

Example: Player is 6 years old on or before April 30th, that player is considered a 6-year-old. If the player turns 6 on May 1st or after, that player is considered a 5-year-old.

Q: How are teams formed? **NEW FOR 2022**
A: Starting in Spring of 2022, teams will be formed differently, based on the age and division of play. See the age division specific FAQs for more information.

6U Community FAQs

Q: How many practices and games should I plan for each week?
A: When practices start in February, parents should plan for two practices per week until the season begins on March 21, 2022. After the season starts, practices are typically limited to one per week. The regular season schedule is structured for each team to play one game during the week and one game on the weekend.

Note: Due to the potential for weather related postponements, a coach may plan for additional practices on top of those already scheduled by the league. Additionally, the game schedule could be changed to create doubleheaders on the weekend in order to make up games.  

Q: How are teams formed?
A: If a player is returning to 6U from last spring, that player will remain on his/ her same team for 2022. New players will be assigned to teams during the league draft. The draft is a blind draw and players are assigned randomly to their teams.

Note: For 6U, the league does honor team and/or coach requests from parents. Parents will be required to make the request during signups or email one of the age division commissioners with the request. While we do not provide a specific number that we limit the requests to for each team, we do make sure that no teams are filled with requests only. This means every team will be drafting players from the blind draw. Please see the 2022 Rules and Procedures for the maximum number of players allowed from each age per team.

8U Community FAQs

Q: How many practices and games should I plan for each week?
A: When practices start in February, parents should plan for two practices per week until the season begins on March 21, 2022. After the season starts, practices are typically limited to one per week. The regular season schedule is structured for each team to play one game during the week and one game or a doubleheader on the weekend.

Note: Due to the potential for weather related postponements, a coach may plan for additional practices on top of those already scheduled by the league. Additionally, the game schedule could be changed to create doubleheaders during the week in order to make up games.  

Q: How are teams formed?
A: If a player is returning to 8U from last spring, that player will remain on his/ her same team for 2022. The league will conduct player evaluations for all new players to 8U. Once evaluations are completed, players will be drafted during the league draft or they can be protected by a team. Protections are limited to 4 new players per team. If a head coach or assistant coaches have sons or daughters that are new to 8U, then those players count towards the 4 protections for the season. Please see the 2022 Rules and Procedures for the maximum number of players allowed from each age per team, the draft process, and for the player protection form that is required to be signed by the coach and parent.

8U Evaluation Schedule
January 15th, 11 AM- 1 PM, Hendersonville High School Fieldhouse- 123 Cherokee Rd Hendersonville, TN 37075.
January 22nd
, 2 PM- 4 PM, Hendersonville High School Fieldhouse- 123 Cherokee Rd Hendersonville, TN 37075.

10U & 12U Community FAQs

Q: How many practices and games should I plan for each week?
A: When practices start in February, parents should plan for two practices per week until the season begins on March 21, 2022. After the season starts, practices are typically limited to one per week. The regular season schedule is structured for each team to play two games during the week.

Note: Due to the potential for weather related postponements, a coach may plan for additional practices on top of those already scheduled by the league. Additionally, the game schedule could be changed to create doubleheaders during the week in order to make up games.

Q: How are teams formed? **NEW FOR 2022**
A: The league will honor team and/or coach requests in order to fill rosters. This includes all returning 10U & 12U players as well as new players. Parents will be required to make the request during signups or email one of the age division commissioners with the request. Requests will be granted on a first come, first served basis. Once a team’s roster is full, no further requests will be permitted. Teams will also be required to stay within the limits for maximum number of players allowed from each age group. Please see the 2022 Rules and Procedures for the maximum number of players allowed from each age per team. Players that aren’t requesting to play for a specific team or coach, or are too late with their request, will be randomly assigned to their team by the league. Player evaluations and protection forms are no longer required.

 

9U, 10U, 11U, and 12U Open FAQs ** NEW FOR 2022**

Q: What are these new Open Divisions?
A: Beginning this spring, the league will be offering a playing division across four age groups- 9U, 10U, 11U, and 12U. These teams will play midweek double headers throughout the spring and each team will be made up of advanced level players.

Q: How are teams formed?
A: The Open Divisions will be “bring your own team," divisions. This means these teams will have rosters completed, or very close to it, at the time signups open. The head coach or team manager from each team will sign the team up and then email a team code & link for each player to be signed up. The team code will route those players to their team at the completion of their signup.

Q: What if my child wants to play in the Open Division, but isn’t already on an open team roster?
A: The league will hold evaluations for players interested in playing in the Open Division.

Note: A player must score high enough at evaluations to be considered for the Open Division. If an existing open team has a spot available, that team may offer the player. The league will not assign players to open teams. It will be up to the teams themselves to finalize their rosters. If enough players meet the scoring requirements for the Open Division to form a team, then the league has the full intention of creating a team for those players, provided the age division isn’t at a maximum number of teams and/or a coaching staff can be formed. If there are not enough high scoring players from evaluations to form a team and/or there are no spots available on existing teams, those players will play in the Community Division (10U or 12U) and will also be placed into the Open Alternate Pool of players.

Open Division Evaluation Schedule
January 15th, 10 AM- 11 AM, Hendersonville High School Fieldhouse- 123 Cherokee Rd Hendersonville, TN 37075.
January 22nd, 4 PM- 5 PM, Hendersonville High School Fieldhouse- 123 Cherokee Rd Hendersonville, TN 37075.

Q; What is the Open Alternate Pool?
A: The Open Alternate Pool will be made up of players in the 10U and 12U Community Division’s that are eligible to play for Open Division teams, if those teams don’t have enough players for their upcoming game. The Open Alternate Pool players are required to be evaluated at one of the two scheduled evaluation sessions. The players in the Open Alternate Pool must prioritize their Community Division team over any involvement with the Open Division teams.

Example: If a player has a Community Division game on the same night an Open Division team needs a player, then that player must forgo the Open Division game and play for their Community Division team.

Please see the 2022 Rules and Procedures for Open Division and Open Alternate Pool guidelines. 

FIELD MAPS

DRAKES CREEK PARK






VETERANS PARK