CRITICAL INFORMATION FOR COACHES & TEAM MANAGERS REGARDING COACHES CHECK-IN, ROSTERED PLAYER FEE, & AWARDS

"COACHES CHECK-IN" will take place at Bakersfield Park for WEEK ONE teams.
"COACHES CHECK-IN" will take place at D-BAT Lewisville for WEEK TWO teams.
And, will be by Appointment Only for Week Two.

1). FOR WEEK ONE TEAMS, COACHES CHECK-IN WILL TAKE PLACE AT BAKERSFIELD PARK. Location is the Baseball Pavilion overlooking Field 3, adjacent to the parking lot. Time will be from 8:30 - 9:30 AM (first come first served). Note: You will identify your designated player for the Home Run Derby at Check-In. That player will compete in the HRD at the designated time.

2). FOR WEEK TWO TEAMS, COACHES CHECK-IN WILL BE SCHEDULED BY APPOINTMENT ONLY (in 5 minute increments, see below for details). Please register here for a time. COACHES CHECK-IN WILL TAKE PLACE AT D-BAT LEWISVILLE (1500 Fairway Dr. Lewisville, TX 75057).

3). FOR WEEK TWO TEAMS, the Home Run Derby Skills Challenge (1 player per team) will be take place immediately following scheduled COACHES CHECK-IN time and will take place at D-BAT Lewisville. As an example: Your  Coaches Check-In Time is 8:00 AM to 8:10 AM. That same team is automatically scheduled/slotted for their Home Run Derby participant from 8:10 AM to 8:20 AM (and it flows this way all day). All other Skills Challenge Events are scheduled to take place at Bakersfield Park!

Come organized and prepared and it will go quickly!

Required PRIOR to Check-In:

• All players who will be playing on your team during the KC&BO VFG Sports Performance National Championship must be listed on your official online NCS roster, and each of those players' guardians must have the online roster waiver completed before the following cut off dates:
  PLEASE NOTE: Players do not need to be present at the Coaches check-in, only the one (1) player participating in the Home Run Derby is required to be there for Week Two teams.

• Week One - Rosters and Waivers Must be Completed by: FRIDAY, June 9th, 2023.
  
  
• Week Two - Rosters and Waivers Must be Completed by: FRIDAY June 16th, 2023.
  
  
• There are NO EXCEPTIONS. If a player is not on your roster by these dates they may not play in the KC&BO VFG Sports Performance National Championship Tournament. THIS REFERENCES YOUR PLAYERS BEING ON YOUR NCS ROSTER. THERE IS NO SEPARATE ROSTER/WAIVER FORM.

Please note that Site Directors (same policy as the last several years) will be randomly be checking rosters throughout the week (each day, at all venues).

Required AT Check-In:

To keep the process moving efficiently, please approach the Check-In Table ready to verify the NCS Roster (which we will provide), and please have payment ready. YOU ARE NOT BRINGING ANY PAPERWORK THIS YEAR. All rosters/waivers are done online in the NCS system, by the above stated deadlines.

1. Coaches are strongly encouraged to have a copy of each player's birth certificate. Be aware that if an age challenge or roster challenge occurs, you will be responsible to present a copy of the B/C on site at the time of the protest. Failure to do so will result in the player being deemed ineligible. It is the Coaches responsibility to have a copy of the B/C.
2. The Tournament will provide printed copies of your NCS APPROVED TEAM ROSTER at check-in. You will verify and pay the rostered player gate. Please Note: Rosters are LOCKED and PRINTED on Friday June 9th and June 16th. NO NEW PLAYERS CAN BE ADDED AFTER THE ROSTER ARE LOCKED. This includes NO NEW PLAYERS CAN BE ADDED AT CHECK-IN.
3. Coaches MUST ENSURE their insurance is UPLOADED & APPROVED on the NCS website. Teams without approved insurance on the NCS website will NOT be allowed to participate. Insurance MUST BE APPROVED prior to you check-in date.
4. Coaches MUST ENSURE each player has a completed the liability waiver form. (THIS REFERENCES YOUR PLAYERS BEING ON YOUR NCS ROSTER. THERE IS NO SEPARATE ROSTER/WAIVER FORM.) This MUST BE DONE PRIOR TO ROSTERS LOCKING. Those must have been completed online in advance (as referenced above by the respective date for tournament play). Any player without a completed waiver will be ineligible to participate in the tournament. These Forms WILL NOT be provided at check-in. Make sure all players are registered in advance and have completed the waiver and are in the system by the cutoff dates listed above. Again, you must complete the Liability Waiver Form online, by the dates referenced above, and all players MUST be listed on your approved NCS Team Roster that you bring to check-in.
5. Coaches MUST PAY your team's Rostered Player Gate Fee at Check-In. This fee must be paid as a single payment per team and must be paid in cash (NO CHECKS). The admission fee applies to ALL ROSTERED PLAYERS. (The only exception is for siblings playing on the SAME team.) The fee is $75 per rostered player.
6. The Emergency Contact and Hotel Information Form will be completed electronically during check-in.
7. Coaches complete the Code of Conduct Form electronically during check-in.

Where is Coaches Check-In:

Coaches Check-In for WEEK ONE teams will happen at:
1201 Duncan Lane
Flower Mound, TX 75028

Coaches Check-In for WEEK TWO teams will happen at:
D-BAT Lewisville
1500 Fairway Dr.
Lewisville, TX 75057

When is Coaches Check-In:

Week One: June 10th, 8:30 - 9:30 AM

Week Two:
COACHES CHECK-IN FOR WEEK TWO IS SCHEDULED BY APPOINTMENT ONLY.

APPOINTMENT OPPORTUNITIES HAVE BEEN SPREAD OUT OVER SEVERAL HOURS ON SATURDAY June 17th (for Week Two Coaches). FOLLOW THE LINK BELOW TO THE SIGN UP GENIUS PAGE TO PICK THE TIME THAT WORKS BEST FOR YOU:

Please NOTE: The Sign Up Genius link to schedule your Coaches Check-In appointment is now available for WEEK TWO coaches:
FOLLOW THIS LINK TO SIGN UP FOR A SCHEDULED APPOINTMENT TIME: 

PRIOR TO ARRIVAL PLEASE FILL OUT THE HOTEL AND EMERGENCY CONTACT FORM

Remember, the WEEK TWO Coaches Check-In also INCLUDES the Home Run Derby Skills Challenge, so make sure you bring your teams designated participant (1-player) for the Home Run Derby! (This is a scheduled event, by appointment only, no walk-ups. The HRD participant must accompany their Coach to Check-In. See Home Run Derby section on this page for complete details.) PLEASE NOTE: Other Team Members Are Allowed to Come Watch & Cheer on Their Teammate! The D-BAT Lewisville Pro Shop will be open featuring Special Deals for the AAYBA players and families!

Check-In Time slots are FIRST COME, FIRST SERVED, so get signed up & secure your time slot ASAP once the link goes live!

Rostered Player Fee:

No Individual "Per Person" Gate Fees will be collected, only the Rostered Player Fee (i.e. "Gate Fee") of $75 per approved player on your official NCS Roster. The rostered player fee covers anybody traveling with the team; parents, grandparents, siblings, relatives, friends, neighbors, etc. The rostered player fee is required for all registered players playing in the KC&BO VFG Sports Performance National Championship, regardless of number of games played, etc. The Tournament Directors and the Site Directors, will be checking rosters daily at all locations. All Rostered Player Fees must be paid prior to the start of the tournament (at Coaches Check-In), and any failure to do so will result in (i) the unpaid player(s) being removed from the tournament, (ii) the current/upcoming game being forfeited, and (iii) the coach/manager suspended for the 3 games. A second violation suspends the team from the tournament. The rostered player fee applies to ALL APPROVED ROSTERED PLAYERS. (The only exception is for siblings playing on the SAME team, in which case only one sibling will have to pay the fee.)

Awards
Champion and Finalist will receive awards for each Rostered Player listed on the official team roster turned in at Check-In.

Special Thanks to D-BAT Lewisville and Wilson, who are sponsoring and hosting the "Home Run Derby" Skills Challenge!!!

For Week One Teams, the Home Run Derby Skills Challenge will be held at Bakersfield Park (field 7). Teams are allowed one (1) player to participate, and will identify that player at the Coaches Check-in earlier that morning.

For Week Two Teams, the Home Run Derby Skills Challenge will be held at D-Bat Lewisville again this summer. For Week Two Teams, It will be in conjunction with your COACHES CHECK-IN. Teams are allowed one (1) player to participate. See details/rules below:

Winning Players Receive a 2023 Model Bat from Wilson Sports.
There will be one (1) winning player for each of the four (4) age groups in the National Championship.

Week one RULES:
• The designated player (participant) from each Registered Team (1 player/team) can compete during the designated time period. All participants must be present and ready to participate within the designated time period.

• The competition REQUIRES the designated participant to supply their own pitcher. Homeruns will be counted by official scorer. In the event of a tie, we will have a tie-breaker (see rules details).

• The winning players from each age group will be announced during the Opening Ceremonies immediately following the Parade of Teams at Bakersfield Park.

Week One RULE DETAILS:

1. Participants will hit off of a hitting mat, and will attempt to hit homeruns over the field 7 fence.
2. Participants may WARM-UP in the field 7 batting cages. No warm-up swings will be permitted once on the field (on the mat) and participating.
3. Participant will be given seven (7) outs to record as many HR's as they can hit. An "out" will be defined as any batted ball that does not result in a HR. A "swing and miss" is an out. All other "contact" (i.e., foul ball, foul tip, ground ball, fly ball, etc.) that does not result in a HR is also an out.
4. Once all seven (7) outs have been recorded, the participant’s HR count will be recorded by the official scorer. If a tie occurs, we will use the following Tie Breaker Rules:
--Participants that are tied will compete again, and will be allowed 5 outs.
--If still tied, participants will compete again, and will be allowed 3 outs.
--If still tied, participants will compete again, and will be allowed 3 outs. REPEAT UNTIL WE HAVE A WINNER

WEEK ONE FIELD SETTINGS:

• 12U – will use a distance of 180 feet.

Week Two RULES:

• One (1) player from each Team can compete immediately after their Scheduled Coaches Check-In time. These are SCHEDULED APPOINTMENTS that immediately follow the Coaches Check-in appointment, so the (1) participating player must accompany their coach to the Coaches Check-In in order to participate. WE WILL NOT BE ABLE TO ACCOMMODATE WALK-UPS. {If the Coaches Check-In is scheduled for 8:00 AM, then that teams player participates in the HRD at 8:10 AM}.
• The competition will be held using the HitTrax System (machine throws pitches, no coach pitchers). Homeruns, and distances of homeruns are automatically calculated and are displayed on the TV's via the HitTrax system. (It's pretty darn cool!!!)
• Wilson Bats {DeMarini CF Zen or similar bats, TBD} MIGHT be available for use if desired by HRD participants. (Participants may also use their own bats, and should come prepared to use their own bats; no shaved or illegal bats are allowed.)
• There are no pre-registrations for the HRD this summer (all other skills challenge events require pre-registration). One (1) player accompanies the coach to the Coaches Check-In, then participates in the HRD immediately following the Coaches Check-In Process. NOTE: Teammates will be allowed to watch and cheer on their team representative in the HRD! AGAIN, NO WALK-UPS, THE DESIGNATED PLAYER MUST ACCOMPANY THEIR COACH/MANAGER TO THE SCHEDULED CHECK-IN TIME.
• The winning players will be announced during the Opening Ceremonies immediately following the Parade of Teams! 
  1. There will be ONE winner from each age group (8 total winners)
  2. Awards are:
     1. A 2023 Model Bat from Wilson Sports
        

Week Two RULE DETAILS:

1. Globe Life Field (Arlington) will be the featured HitTrax System ball park that all participants will use. This will ensure field dimensions remain consistent player/player through each age group.
2. A maximum of (5) warm-up swings will be permitted to determine timing and pitching machine settings.
3. Following warm-ups - participant will be given (7) outs to record as many HR's as they can hit. An "out" will be defined as any batted ball that does not result in a HR as registered by the HitTrax unit. A "swing and miss" from the machine is not a batted ball and will not be treated as an out. All other "contact" (i.e., foul ball, foul tip, ground ball, fly ball, etc.) that does not result in a HR is an out.
4. Once all (7) outs have been recorded, the Max Distance of any 1 swing recorded by the HitTrax unit will be documented and used as necessary for Tie Breaker purposes.

FIELD SETTINGS:

• 9U - use 10U Field (w/ boost set to 3)
  
• 11U - use 12U Field (w/ boost set to 3)
  
• 13U - use 13U field (w/ boost set to 2)