BYLAWS OF SPACE COAST FLIGHT YOUTH SPORTS ASSOCIATION

 

 

ARTICLE I – NAME AND DEFINITION

 

1.1 NAME

            This organization shall be known as the Space Coast Flight Youth Sports Association. (hereafter referred to as SCFYSA or simply Flight).

 

ARTICLE II - OBJECTIVES

 

2.1 PURPOSE. The purpose for which this corporation is formed is exclusively charitable within the meaning of Section 501 C (3) for the Internal Revenue Code.

 

• To inspire youth regardless of race, creed, color, religion, sex, or financial status; to develop and practice the ideals of sportsmanship and physical fitness by developing the skills and techniques of sports. To bring area youth and families together through the means of a common interest of sportsmanship, fellowship and athletic competition; to encourage adults to behave in an exemplary manner when supervising youth and to keep the welfare of the youth foremost and free from any adult compulsion for power and glory.

 

 

ARTICLE III – ORGANIZATION AND MEMBERSHIP

 

3.1 ORGANIZATION

            SCFYSA shall comprise of youth sports teams and cheerleading teams of boys and girls playing within specific age/weight or grade specifications in accordance with the rules and bylaws adapted by the AAU and (Governing League). SCFYSA shall be divided into teams as established by (Governing League).

 

3.2 GOVERNING BY-LAWS

            All bylaws of the governing League shall be the basis under which all All bylaws of the governing League shall be the basis under which all SCFYSA bylaws shall be written.

 

3.3 ROSTER PRIORITY

            Roster sizes may vary but must always comply with current LEAGUE rules.

 

3.4 MEMBERS

            Members of the SCFYSA shall be all players and cheerleaders on participating teams, coaches, board members, and parents/guardians.

 

3.5 VOTING MEMBERS

            All members of the SCFYSA above the age of eighteen (18) shall have the right to cast (1) vote per family for elections.

3.6 TERMINATION

            Membership in the SCFYSA may be terminated by resignation or expulsion for cause, as determined by the Board of Directors through quorum majority vote. Initial complaints shall be filed in writing with the Athletic Director. The Athletic Director shall review and investigate said complaint and may submit the complaint, and all related facts pertaining to the complaint, to the Board of Directors for review, verification, and action, if deemed necessary. The Member filing a complaint that has been forwarded to the Board will be granted a fair opportunity to present their case to the board. Any Board expulsion or disciplinary actions shall be final with no right to appeal.

 

 

 

ARTICLE IV – CORPORATE STRUCTURE

 

4.1 BOARD OF DIRECTORS

 

            4.1.1 BOARD STRUCTURE

                        The SCFYSA shall be governed by a Board of Directors that consists of the following officers: President, Vice President, Secretary, Treasurer, Athletic Director, Cheer Director, Activity and Fundraising Director, Equipment Director, and Team Parent Director. The Board of Directors is empowered to conduct all business affairs of the SCFYSA , appoint standing committees, and establish such rules and regulations as they deem necessary for the proper conduct of the affairs of the SCFYSA (subject to conformity with the FYD and SCFYSA rules and regulations).

 

4.1.2 TERMS

The Board of Directors will comprise a minimum of ten (10) members each elected to a two (2) year term of office and may be re-elected to serve successive terms. The founding Presidents' (Alicia Fralin and Precious Guajardo) reserve the right to hold special elections in the event that the current SCFYSA board members' values fail to reflect the SCFYSA’s core principles, ethics, and vision, and is not subject to change by amendment or vote.

 

4.1.3 QUORUM

A quorum of two-thirds voting board members is required to conduct business and or set policy on behalf of the SCFYSA .

 

4.1.4 VOTING

Each board officer is entitled to one vote on motions presented before the board. The President may only vote in a tie.

 

4.1.5 AGE

A board member must be a minimum of 21 years of age.

 

 

4.1.6 DUTIES AND RESPONSIBILITIES OF THE BOARD

4.1.6.1 Manage the property, business, and affairs of SCFYSA .

 

4.1.6.2 Transact all business in accordance with the policies and guidelines as set forth by the bylaws of SCFYSA and the AAU policies and guidelines.

 

4.1.6.3 Receive and approve operating budgets submitted each season by the Athletic Director, Cheer Director, Team Parent Director, Equipment Director, and Activity and Fundraising Director.

 

4.1.6.4 By majority vote, remove a member, including a board member from the SCFYSA .

 

4.1.6.5 Must meet Brevard County Parks and Recreation Department, AAU and League requirements for being a volunteer/coach.

 

4.1.6.6 At least one designated adult must be CPR trained at any activity including all practices, games and competitions.

 

4.2 OFFICERS

 

4.2.1 PRESIDENT

The duties of the President shall include, but are not limited to:

4.2.1.1 Preside at all SCFYSA board meetings.

4.2.1.2 Make designated SCFYSA  committee appointments subject to approval board.

4.2.1.3 Serve on the grievance and budget committees.

4.2.1.4 Present periodic reports to the board and membership of the SCFYSA and present a special report at the Annual Meeting.

4.2.1.5 Represent the SCFYSA and promote its interest.

4.2.1.6 Represent the SCFYSA at League board meetings and report back to the SCFYSA .

4.2.1.7 Chair the By-Laws Committee.

4.2.1.8 Serve as a liaison with the Palm Bay Parks and Recreation Department.

4.2.1.9 Appoint candidates to vacant positions, where necessary on the Board of Directors for the remainder of the calendar year with Board approval.

4.2.1.10 Remove any member from the SCFYSA immediately, if necessary.

4.2.1.11 May not hold a coaching position unless the Board of Directors approved through a quorum majority vote, subject to current year only, and must be re-approved if re-elected to serve successive terms. If allowed, the coach will appoint, subject to board approval, one assistant director who is not part of the same coaching staff to serve in his position during the time of his game.

4.2.1.12 Ensure and be able to provide proof that all coaches and/or volunteers meet the Brevard County and AAU certification requirements.

4.2.2 VICE PRESIDENT

The duties of the Vice President shall include, but are not limited to:

4.2.2.1 The Vice President shall, in the absence of the President, perform all duties and have all the powers of the President. The Vice President shall also have such other powers and perform such other duties as shall be assigned by the Board.

 

4.2.3 SECRETARY

The duties of the Secretary shall include, but are not limited to:

4.2.3.1 Record all minutes of all SCFYSA board meetings.

4.2.3.2 Prepare the minutes of the meetings within a reasonable time, but no later than the next scheduled board meeting.

4.2.3.3 Provide a copy of the minutes to each board member at the next regularly scheduled board meeting and provide a copy of the minutes to absent board members.

4.2.3.4 Give notice of all meetings required by Statutes, By-Laws or Resolutions.

4.2.3.5 Carry on all official correspondence of SCFYSA, as designated by the Board of Directors or the President.

4.2.3.6 Assure that LCYFC board members not in attendance of board meetings receive any necessary board direction affecting their position.

4.2.3.7 Keep on file all minutes, committee reports, and correspondence in an orderly fashion for ease and review by any other board member.

4.2.3.8 Prepare any such report as required by law.

4.2.3.9 Perform such other duties as may be assigned by the Board of Directors or the President.

 

4.2.4 TREASURER

The duties of the Treasurer shall include, but are not limited to:

4.2.4.1 Serve as custodian, in a fiduciary capacity, of all funds and securities of SCFYSA.

4.2.4.2 Maintain a record of accounts of the Corporation and provide a copy of the report to each Board member at each regular board meeting. Ensure a copy of the bank statement is on file.

4.2.4.3 Present a financial report at the annual meeting and special reports when required.

4.2.4.4 Facilitate the preparation of any fiscal reports as may be required by law.

4.2.4.5 Ensure the deposit of all monies of the Corporation in a timely manner, in the name of SCFYSA, in the bank selected and designated by the Board of Directors, subject to withdrawals or Board approved authorized purchases.

4.2.4.6 Maintain accounts and records in an orderly fashion for auditing purposes. Accounts will be audited yearly.

4.2.4.7 Maintain a system to include case log and or forms so that all incoming funds are verified by a board member before being presented to the treasurer for deposit.

4.2.4.8 Chair the budget committee.

4.2.4.9 Assist President as needed.

 

            4.2.5 ATHLETIC DIRECTOR.

The duties of the Football Director shall include, but are not limited to:

4.2.5.1 Primary responsibility is for the development and execution of the SCFYSA Athletic Program.

4.2.5.2 Preside at all SCFYSA and League board meetings in the absence of the President.

4.2.5.3 Be responsible for recruiting players and coaches.

4.2.5.4 Serve as a liaison between all football coaches and players, parents or guardians, and the Board of Directors.

4.2.5.5 Investigate all disciplinary actions taken by officials against football coaches and players, and report to the Board of Directors.

4.2.5.6 Chair the Football Coaches Committee.

4.2.5.7 Represent SCFYSA at the League meetings along with the President.

4.2.5.8 Appoint up to two (2) Assistant Football Directors, subject to board approval.

4.2.5.9 Serve on the Grievance, Registration, Budget and By-Laws Committee.

4.2.5.10 Assist the President as needed.

4.2.5.11 Review all sports-related complaints including researching the facts and documentation supporting the allegations and or concerns, and either settle the matter or submit the complaint, including all supporting documentation, to the Board of Directors for their review. This will include completing an incident report and presenting it to the President.

4.2.5.12 Required to keep files on Head Football Coaches and Assistant Football coaches detailing copies of all incident reports, parent player complaints, letters of reprimand along with the investigation results and the affected coach’s response to allegations. The files will be kept with the official SCFYSA  files on site. Files will be reviewed by the Board of Directors prior to voting to approve any football or assistant football coach. Files will be retained for a period of not less than 10 years from the coach’s entry into the SCFYSA .

 

4.2.6 CHEER DIRECTOR.

The duties of the Cheer Director shall include, but are not limited to:

4.2.6.1 Primary responsibility is for the development and execution of the SCFYSA Cheerleading Athletic Program, including participation in cheerleading competitions and attendance at all cheerleading conference meetings.

4.2.6.2 Serve as a liaison between all cheerleading coaches, players, parents or guardians and the Board of Directors.

4.2.6.3 Investigate all disciplinary actions taken by officials against cheerleading coaches and cheerleaders and report to the Board of Directors.

4.2.6.4 Chair the Cheerleading Coaches Committee.

4.2.6.5 Represent SCFYSA at the League Cheerleading Director's meetings.

4.2.6.6 Appoint up to two (2) Assistant Cheerleading Directors, subject to board approval.

4.2.6.7 Serve on the Grievance, Registration, Budget, and By-Laws Committees.

4.2.6.8 Assist the President as needed.

4.2.6.9 Review all cheerleading- related complaints including researching the facts and documentation supporting the allegations and or concerns, and either settle the matter or submit the complaint to the athletic director, including all supporting documentation for review in additional action. This will include completing an incident report and representing the report to the Director.

4.2.6.10 Required to keep files on head cheerleading coaches and assistant cheerleading coaches detailing copies of all incident reports, parent/player complaints, letters reprimand along with investigation results and the affected coach’s response to allegations. The files will be kept with the official SCFYSA  files on site. Files will be reviewed by the Board of Directors prior to voting to approve any head cheerleading or assistant cheerleading coach files will be retained for a period of not less than 10 years from the coach’s entry into the SCFYSA .

 

            4.2.8 ACTIVITY AND FUNDRAISING DIRECTOR.

The duties of the Activity and Fundraising Director shall include, but are not limited to:

4.2.8.1 Responsible for recruiting sponsors and donations from business and corporations, selling advertisements for the program, signboard advertisements or formulating other methods of donations and sponsorships.

4.2.8.2 Ensure all advertisements on signboards are collected. Ensure all signboards are complete and installed by the first home game.

4.2.8.3 Serve as coordinator for all Fundraising and Sponsor events for the SCFYSA organization and submit plans for board approval.

4.2.8.4 Assist the President as needed.

4.2.8.5 Shall coordinate a minimum of two major fundraising events per sport.

4.2.8.6 Transfer all proceeds in a timely manner using guidelines defined by the Treasurer.

4.2.8.7 Serve on Budget Committee

4.2.8.8 Responsible for ordering football/cheerleader items needed for Fundraising.

 

4.2.9 TEAM PARENT DIRECTOR.

The duties of the Team Parent Director shall include, but are not limited to:

4.2.9.1 Coordinate with football and cheer head coaches a list of team parents and assist, if necessary, in recruiting team parents for each division.

4.2.9.2 Prepare a handout listing all visiting athletic fields and distribute to team parents before away games.

4.2.9.3 Hold  meetings with team parents as necessary to ensure communications are clear and information is being relayed to parents.

4.2.9.4 Assist Secretary with the arranging team pictures (help pass out order forms, assist day of event)

4.2.9.5 Assist Activity and Fundraising Director with organization and operation of events.

4.2.9.6 Assist Athletic/Cheer Directors as necessary.

4.2.9.7 Manage all concessions operations at all SCFYSA practices, games, and special events.

4.2.9.8 Manage concession account and operation budget, and report thereon at the regular board meeting.

4.2.9.9 Implement the system set up by the Treasurer for the transfer of all proceeds to the treasure at the close of each practice, game, or special event.

 

            4.2.10 EQUIPMENT DIRECTOR.

The duties of the Equipment Director shall include, but are not limited to:

4.2.10.1 Responsible for the care, maintenance and security of all equipment assigned to the program.

4.2.10.2 Responsible for the distribution and collection of all equipment.

4.2.10.3 Maintain a current inventory of equipment and submit a status report, including a needs assessment, to the board in March and December.

4.2.10.5 Responsible for selecting and purchasing SCFYSA equipment.

4.2.10.6 Advise coaches and parents on the proper care, maintenance and use of all uniforms and equipment.

 

4.3 FOOTBALL AND CHEER COACHES

Coaching applicants must strive to develop character, sportsmanship, discipline, athletic ability, a spirit of team unity and comradeship within those in their change. Coaches should always attempt to develop within team members a feeling of respect and trust for the figures of authority, such as themselves, officials, parents, teachers, and all adult members of the community.

The coaching staff must exemplify a high standard of sportsmanlike conduct for the benefit of the boys and girls. The example set by coaches should help to ensure that all team members act in an exemplary manner on the practice field as well at games and other SCFYSA functions.

 

4.3.1 MISCONDUCT

The following actions by a coach could result in dismissal from the program:

4.3.1.1 Verbally or physically abusing anyone or accepting or tolerating verbal or physical abuse to or from anyone,

4.3.1.2 Throwing equipment

4.3.1.3 Abusive language or gestures

4.3.1.4 Encouraging or accepting any unsportsmanlike conduct from their team members.

4.3.1.5 Under the influence of alcohol or illegal drugs or consumption of alcohol or illegal drugs anytime while in any coaching capacity directly responsible for the care and custody of children under their direction.

4.3.1.6 Possession of illegal drugs and or alcohol at any time during practice, games, or other functions. All applicants for coaching will be required to complete a AAU background check prior to consideration for approval by the Board of Directors. They will be responsible for all fees involved with obtaining a background check and coaches certification. All applicants can be approved pending a cleared AAU background check. No coach may participate in any manner until a background check has been cleared.

 

4.3.2 HEAD COACHES

4.3.2.1 All applicants for head coaching positions must be at least 21 years of age. It is the Board of Directors desire but not required, that all applicants for head coaching positions have previous, validated coaching experience in an organized youth program.

4.3.2.2 The Athletic Director/Cheer Director must receive applications which must include any prior coaching experience and reason for leaving that position.

4.3.2.3 Subsequent applications may be released and accepted to fill remaining open coaching positions.

4.3.2.4 Shall be recommended by the Athletic Director\Cheer Director and approved by a vote of the Board of Directors. In season vacancies will be handled in the same manner.

4.3.2.5 Be governed by the bylaws, rules and guidelines as set forth by the League and the SCFYSA.

4.3.2.6 Length of service shall be one year.

4.3.2.7 Board approved head coaches become a board member beginning the next regular board meeting after approval and are expected to attend all board meetings. Head Coaches are non-voting members of the board but may participate in debate.

4.3.2.9 Any changes to the practice schedule must be approved by the President or Athletic/Cheer Director in advance of rescheduling the practice. Failure to do so will not displace any other teams from their designated practice area.

4.3.2.10 Every member of the coaching staff will be dressed in the current year's coaching attire at every game. Failure to do so will result in removal from the sideline.

4.3.2.11 Head coaches will be required to attend a coach’s meeting once per month.

4.3.2.12 Head coaches are responsible to run organized effective practice and to stay within the practice limitations set by the League.

4.3.2.13 Head coaches are responsible to coordinate equipment handout and equipment turn in with the Equipment Director and to provide documentation that all equipment was received at the conclusion of the season.

4.3.2.14 Head coaches are responsible for selecting up to five (5) assistant coaches who met all eligibility requirements. One of the four coaches selected will be designated statistician during games.

4.3.2.15 Head coaches are expected to be at all practices. If for any reason, they cannot make a practice, they need to notify the Athletic/Cheer Director and make arrangements for someone to run an organized, effective practice.

 

4.3.3 ASSISTANT COACHES

Shall be at least eighteen (18) years old and selected by head coaches who submit names to the Athletic/Cheer Director and who, upon their recommendation, will submit them to the board of directors for approval.

 

 

4.4 ADDITIONAL OFFICIAL SCFYSA POSITIONS

The President, from a pool of interested parties residing within the SCFYSA membership, will appoint the following positions for one-year terms, which may be successive. The board of directors must approve applicants for these positions annually. Unless also serving on the board of directors, these persons shall not be entitled to a vote.

 

4.4.1 ASSISTANT ATHLETIC DIRECTOR(S)

The duties of an Assistant Athletic Director shall include, but are not limited to:

4.4.1.1 Be completely familiar with the duties and responsibilities of the Athletic Director and the SCFYSA Athletic Program.

4.4.1.2 Routinely assist the Athletic Director in carrying the duties as directed.

4.4.1.3 Be prepared to assume the duties and responsibilities of the Athletic Director in his or her absence in an emergency, or at the request of the President.

 

4.4.2 ASSISTANT CHEER DIRECTOR(S)

The duties of an Assistant Cheer Director shall include, but are not limited to:

4.4.2.1 Be completely familiar with the duties and responsibilities of the Cheer Director position and with the SCFYSA Cheer Athletic Program.

4.4.2.2 Routinely assist the Cheer Director in carrying out the duties as directed.

4.4.2.3 Be prepared to assume the duties and responsibilities of the Cheer Director in his/her absence, an emergency, or at the request of the President.

4.4.2.4 Responsible for the care and security of all cheerleading uniforms and equipment assigned to the cheerleading program.

4.4.2.5 Responsible for the distribution and collection of cheerleading equipment.

4.4.2.6 Maintain a correct inventory of cheerleading equipment and submit a status report, including a needs assessment, to the board in May and December.

4.4.2.7 Ensure that all cheerleading uniforms and equipment are properly cared for and stored.

 

 

ARTICLE V – MEETING OF MEMBERS

 

5.1 MEETINGS

The Board of Directors will meet at least once a month during the year. Times, dates, and locations will be set by the President. All elected board members are expected to attend, call or video call to all scheduled meetings.

5.1.1 Any board member who is absent from two consecutive scheduled meetings, either excused or unexcused, automatically loses the right to vote at the next scheduled meeting.

5.1.2 Three absences (excused or unexcused) from regularly scheduled meetings during the board year will result in possible dismissal from the board, by a majority vote.

5.1.3 Any head coach who is unable to attend a scheduled meeting will send a board approved assistant coach to take their place. Any team who is not represented for two consecutive meetings will result in the head coach sitting out the first quarter of the next scheduled game. This will also require an incident report submitted to the President.

5.2 SPECIAL MEETINGS

A special meeting shall be called as needed by the President or Vice President in the absence of the President, or at the request of five Board Officers. There will be a minimum of 24-hour notice to all board members for any special meeting to be held.

 

5.3 ORDER OF BUSINESS

Establish Quorum, roll call, reading of minutes from previous meeting, report of the treasurer, report the President, reports of officers, reports of committees, election of new members as necessary, old business, new business, and adjournment.

 

5.4 QUORUM/VOTING

All voting board members shall be entitled to one vote. A simple majority (one-half plus one) shall be necessary to carry a vote, except as provided herein.

 

5.5 FINAL DISPOSITION OF MATTERS

Once a final vote has been accepted, a matter may not be raised and re-voted unless prior approval is granted or a 4/5 majority vote. Any subsequent change or addition must be approved by a 4/5 majority vote.

 

5.6 STANDING COMMITTEES

Standing committees may be formed with the approval of the board of directors.

 

5.7 SPECIAL COMMITTEES

Special committees may be formed as needed by the President with the Board of Directors approval.

 

5.8 ANNUAL MEETING

The annual meeting of the SCFYSA membership shall be at the end of the season, with the exact date set annually by the Board of Directors. Election of Directors for the ensuing year will be held at the last regular season home game and presented for confirmation at the annual meeting.

 

5.8.1 Notice of annual meeting will be provided to the membership at large no less than 30 days prior to the meeting date.

5.8.2 Individuals interested in running for elected positions must submit their name to the President at least two weeks prior to the last regular season home game. Notice to submit names to the President for running for election to the board of directors will be provided to the membership at large no less than 30 days in advance of the deadline two weeks prior to the last regular home game.

5.8.3 Ballots will be designated for each officer position as follows: officers will be listed on the ballot in the order they appear in SECTION 4.2. Incumbents will be listed at the top of each position, then candidates in alphabetical order. If there is no incumbent then candidates for each position will be listed in alphabetical order, last name then first name.

 

5.9 ELECTION PROCEEDINGS

5.9.1 Election Committee will be formed to solicit members to serve as board members for the next year's board.

5.9.2 Committee members and team parents should consist of at least three people.

5.9.3 General membership should be notified of the election date 30 days prior to election.

5.9.4 Nominations for the board should be accepted up to two weeks before the elections are to take place to allow for the preparation of ballots.

5.9.5 Elections must take place at the last home game of the season.

5.9.6 Voting will be monitored by the election committee unless they themselves are nominated for a board position. If an alternate must be used to count the votes, then the executive board must come to an agreement to whom the alternate will be.

5.9.7 Once the election committee has counted the votes, they are to notify the President of the results who must then make the vote public.

5.9.8 Once the incoming board is verified, the outgoing board will begin to educate the new board on the procedures of the organization and show through example the day-to-day operations of the League.

5.9.9 Incoming board will be presented at the annual meeting.

 

 

ARTICLE VI – GRIEVANCE COMMITTEE

 

A grievance committee shall be chaired by the Football/Cheer Director with board approval to hear and rule on grievances. The grievance committee shall include the President, Vice President, Football Director, Cheer Director, and team representatives designated by the chairperson.

 

If a conflict of interest exists (allegations against a family member, etc.) The affected officer will recuse themselves from the Grievance Committee.

If a complaint is filed against the Football Director or Cheer Director, the grievance committee will be chaired by the President and an independent officer will be appointed to the committee by the chairperson.

 

ARTICLE VII – RULES OF ORDER

 

At all meetings Robert’s Rules of Order” shall be the parliamentary authority over all matters of procedure not specifically covered by these bylaws.

 

ARTICLE VIII – AMENDMENTS AND CHANGES TO BYLAWS

 

Any elected board member may submit for consideration, written amendments, or changes to these bylaws and or the board of directors may appoint a bylaws committee to recommend amendments or changes to these bylaws. Bylaws may be changed by 2/3 majority vote of all voting members of the SCFYSA on an emergency basis, or during the annual review by the bylaws committee.

 

ARTICLE IX – FISCAL RESPONSIBILITIES AND DUTIES

 

Sound fiscal awareness is of the utmost importance to the success of SCFYA. Each board member, and specifically the Treasurer, is expected to use sound fiscal judgment in managing an accounting of all monies received and expended by the SCFYA. The following items are the minimum necessary to ensure sound fiscal management.

 

9.1 CREATING BUDGET

All projects and or committees will provide a projected report of income and expenditures for their projects or committees to be submitted to the budget chairperson, no later than March.

 

9.2 BUDGETED PURCHASES

All project budgets will be approved by the Board of Directors and require a detailed project report. This report must be submitted to the board, at the project's conclusion, along with a breakdown of expenditures supported by receipts. Each chairperson will be fiscally responsible for monies budgeted to their committee. No purchases or expenditures will be made prior to budget approval.

9.3 PURCHASES

The following guidelines shall be followed for any purchase made by any member of their organization seeking reimbursement:

9.3.1 Any unbudgeted purchase over the amount of $500 shall have the approval of the full Board of Directors.

9.3.2 Any proposed purchase over the amount of $1000 should be accompanied by three written bids presented for approval of the full board of directors.

9.3.3 Any proposed purchase must be presented for approval by the applicable board member who must be in attendance to receive approval of the full Board of Directors.

9.3.4 Any purchase that exceeds a prior board approved budget must be approved by a vote of the f board of Directors.

9.3.5

 

9.4 METHODS OF ACCOUNTING

Generally accepted accounting principles shall be used to maintain the fiscal records. The cash basis method of accounting will be used as the method of accounting all income and expenditures of the SCFYSA.

 

9.5 AUDITS

9.5.1 Internal audits--the treasure will present to the board an audit of the books and records of the LCFBC at least semi-annually for approval.

9.5.2 Formal audits--the budget committee will audit the treasure of accounts and records annually. A copy of this audit report will be presented to the board of directors for approval.

9.5.3 External audits--an external audit of accounts and records may be conducted by an accounting firm or CPA trained to perform such audits annually, semi-annually or as needed subject to the board of directors or President.

 

ARTICLE X – DISPOSITION OF CORPORATE ASSETS UPON DISSOLUTION

 

In the event of dissolution of SCFYSA, the residual assets of SCFYSA will be turned over to one or more organizations, which themselves are exempt as organizations described in section 501 (3) and 170 (2) of the Internal Revenue Code of 1954, or corresponding sections of any local government for exclusive public purposes.

 

ARTICLE XI – DISCIPLINARY PROCEDURES

 

11.1 FOUNDATION OF DEVELOPMENT

Promoting each participant's independence and self-esteem is the foundation for development as a person, as well as an athlete. The SCFYSA disciplinary policy has been developed with this understanding, and further recognizes a responsibility to promote and facilitate:

11.1.1 A feeling of one’s value and importance.

11.1.2 An understanding of one's right to be respected, to be heard, and the right not to be intentionally injured either physically or emotionally.

11.1.3 The development of personal controls and the ability to direct one's actions.

11.1.4 An ability to communicate verbally one's needs and wants; and

11.1.5 A growing ability to respond appropriately to the needs of others.

 

11.2 GENERAL MISCONDUCT INCLUDING ALL SCFYSA

Misconduct is considered, but not limited to the following:

11.2.1 ”Trash-talking” to opponents at any time.

11.2.2 Cheering or taunting opponents who make errors.

11.2.3 “Showboating” or prancing, on the field of play

11.2.4 Screaming in a condescending manner to teammates or coaches.

11.2.5 Leaving the field of play before meaningfully shaking an opponent's hand.

11.2.6 Demeaning comments to teammates intended to publicly embarrass them.

11.2.7 Significant changes in attitude or approach to the game because of defeat.

11.2.8 Addressing a coach and or field official in an informal manner (e.g., hey, etc.)

11.2.9 Lack of hustle on and off the field

11.2.10 Use of excessive gear with no actual purpose.

11.2.11 Exhibiting signs of disrespect (e.g., eye rolling, moping, lack of hustle, questioning coaching decisions at inappropriate times)

11.2.12 Harassment and/or Bullying of fellow team members, including football players, cheerleading coaches, board members and or parents.

11.2.13 Response to an officiating call with angry displays of temper that include rude or obscene gestures or foul language.

11.2.14 Extreme displays of emotional immaturity (e. g., tossing one’s helmet in response to an error)

 

11.3 PENALTY MATRIX

11.3.1 ATHLETE PENALTY MATRIX

11.3.1.1 First Infraction—Counseling

11.3.1.2 Second Infraction—assignment of additional conditioning training that must be completed at the end of the official practice session or, if the infraction occurs during a game, at the end of the following practice season.

11.3.1.3 Third Infraction--Dismissal from practice, removal from game, or one game suspension at the head coach’s discretion.

 

11.3.2 COACH PENALTY MATRIX

11.3.2.1 First Infraction—One game suspension.

11.3.2.2 Second Infraction—Two-game suspension.

11.3.2.3 Third Infraction—Team Dismissal

 

11.3.3 FIGHTING PENALTY MATRIX

11.3.3.1 During practice - Head coach’s discretion including one game suspension.

11.3.3.2 During a game or while attending a function at a visiting FYD field - Two game suspension

11.3.3.3 Entering the field to join an altercation or second fighting offense – one-year suspension (includes coaches and/or players)

 

11.4 ABSENCES

Any player who is absent from practice for 10 hours accumulative in the first 2 weeks of practice will be removed from the team and added to the bottom of the waiting list. Any exceptions will be reviewed and decided by the Athletic or Cheer Director.

 

 

ARTICLE XII – AAU BYLAWS SHALL GOVERN

In the event of an alleged discrepancy, the AAU Bylaws shall govern.

 

 

ARTICLE XIII – AUTHORIZED PERSONNEL ON PLAYING FIELD

The Athletic/Cheer Director will  field passes to each head coach. The only persons allowed on the playing field other than authorized coaches, players, and cheerleaders, shall be the Football/Cheer Director,  designated board members, and those with passes. Unauthorized persons encountered on the playing field will be asked to return to the viewing stands. Refusal To follow the directions of an authorized member residing on the playing field will result in removal from the SCFYSA site including future events.