Waverly Youth Commission Bylaws
Article I. ORGANIZATION
• Section I.01 NAME
• Section I.02 PURPOSE
• Section I.03 NON-PROFIT AND NON-STOCK CORPORATION
• Section I.04 DISSOLUTION OF THE WBC
Article II. MEMBERSHIP
• Section II.01 MEMBERSHIP
Article III. MEETINGS
• Section III.01 REGULAR MEETINGS
• Section III.02 SPECIAL MEETINGS
• Section III.03 ATTENDANCE
• Section III.04 VOTING
• Section lll.05 ACTION WITHOUT MEETING
• Section III.06 COMMITTEE MEETINGS
Article IV. BOARD OF DIRECTORS
• Section IV.01 PURPOSE
• Section IV.02 MEMBERS
• Section IV.03 DUTIES OF THE WBC
• Section IV.04 DUTIES OF THE OFFICERS
Article V. BASEBALL PROGRAM RULES AND REGULATIONS
• Section V.01 LEAGUE BYLAWS AND LEAGUE RULES AND REGULATIONS
• Section V.02 POLICY FOR CRIMINAL BACKGROUND CHECKS OF VOLUNTEER
Article l. ORGANIZATION
Section I.01 NAME
The name of this organization shall be the WAVERLY YOUTH COMMISSION, dba Waverly Ball Club, hereinafter referred to as WBC.
Section I.02 PURPOSE
The purpose of WBC is to sponsor and promote a youth baseball and softball programs in the town of Waverly and surrounding communities, and in so doing strive to promote physical fitness, mental alertness & awareness, good morals and citizenship among our youth. The WBC will be operated as a part of the Mid Central Illinois League, hereinafter referred to as MCIL.
Section I.03 NON-PROFIT AND NON-STOCK CORPORATION
The Association shall be operated as a non-profit corporation in accordance with the laws of the State of Illinois. The private property of the members of the WBC shall not become liable for the debts of the WBC or MCIL. This WBC shall be a non- stock corporation, and no dividends or pecuniary profits shall be declared or paid to the members thereof.
Section I.04 DISSOLUTION OF WAVERLY YOUTH COMMISSION
In the event of dissolution of the WBC, its then net assets and monies shall be transferred to aid in the advancement of youth in our community.
Article II. MEMBERSHIP
Section II.01 MEMBERSHIP
Membership shall be comprised of volunteers in our community. There shall be no monies collected in fees to join the WBC volunteer list. Voting privileges are a right of members of registered families of players.
Article III. MEETINGS
Section III.01 REGULAR MEETINGS
The members of the WBC shall have a regular meeting once each month, February through May, on the second Tuesday of the month, or at a time designated by the President. Regular meetings may be suspended as determined by the President.
Section III.03 SPECIAL MEETINGS
Special meetings of the volunteers may be called at any time by purpose of the President. Special meetings are also called for the sole purpose of fundraising, field maintenance, and equipment maintenance.
Section III.04 ATTENDANCE
All meetings shall be open to any member of the community which has expressed interest in volunteering for the WBC. Attendance is not mandatory, but encouraged.
Section III.05 VOTING
Voting on specific items will take place between committee chairs, the board and/or members who have paid registration of at least one child. If said volunteer would like to vote and who does not have paid registration, the fee shall be the same as the teeball rate of the current year.
Section lll.06 ACTION WITHOUT MEETING
Any action which may be properly taken by the Board assembled in a meeting may also be taken without a meeting, if the best interest of the league is at the forefront.
Section lll.07 COMMITTEE MEETINGS
The Board may create such committees with such powers as it deems wise to have. The President shall appoint persons to chair and serve on those committees, including persons who are not holding a current office. All committees will report directly to the President. Committees are not to make monetary decisions unless current office members are present. Committee meetings are to be held at the discretion of the committee chairs.
Article IV. BOARD OF DIRECTORS
Section IV.01 PURPOSE
The management of all of the affairs, interests, and property of WBC shall be vested in the Board which shall include the President, Vice President, Secretary, Treasurer.
Section IV.02 MEMBERS
Members of the Board shall be agreed upon at the annual meeting of the WBC, held at the end of the current season. Current members holding such an office may be asked to renew their position or fill a current vacancy.
Section IV.03 DUTIES OF THE WBC
A. To abide by the Bylaws of the WBC and the Bylaws of the MCIL including all Rules and Regulations of the Association and the League.
B. To properly notify the eligible players, and their parents or legal guardian of registration dates.
C. To make up team rosters. All decisions of the Board of Directors in the placement of the players on teams shall be consistent with the best interest of the player.
D. Approve the expenditure of all monies of the WBC.
E. Establish registration and sponsorship fees.
F. Be responsible for the procurement and selection of a sufficient number of coaches to adequately staff each team.
G. Have the power to discharge any coach or assistant coach or player upon the majority of the vote cast by the members of t he WBC.
Section IV.04 DUTIES OF THE OFFICERS
A. PRESIDENT
1. Shall preside at all meetings of the WBC.
2. Shall be the chief executive officer of the WBC.
3. Shall have general supervision of the affairs of the WBC.
4. Shall appoint all necessary committees, and coordinators in order to properly administer the affairs of the WBC.
5. Shall appoint a member to fill a vacancy on the board or any committee, subject to the acceptance of said appointee.
6. Shall represent the WBC at all meetings, whether it be a parent meeting, speech to a civic group, MCIL meeting and/or any meeting that WBC is called to speak.
7. Shall oversee all committees and act in accordance with the best interest of the WBC.
B. VICE PRESIDENT
1. Shall perform the duties of the President in the absence of the President.
2. Assist the President in WBC affairs.
3. Shall oversee committees in the absence of the President.
4. Shall fill the position of the chair of any committee that needs assistance.
C. SECRETARY
1. Shall record and maintain a complete file of the minutes of WBC meetings and special meetings, if called.
2. Shall be responsible for the proper notification of members for coming meetings. Notification shall be in the form of phone message, email and maintaining an event on Facebook.
3. Shall, in a timely manner, file all reports of the WBC with the proper authorities as required by law.
D. TREASURER
1. Shall receive and deposit to the account of the WBC all funds paid to an account approved by the WBC.
2. Shall maintain the books of account for the WBC in good order for examination of the members.
3. Shall submit a written and current financial statement at each meeting.
4. Shall be responsible for the timely filing of all financial reports required by law, including but not limited to, Federal and State Income tax returns, if necessary.
Article V. BASEBALL PROGRAM RULES AND REGULATIONS
Section V.01 LEAGUE BYLAWS AND LEAGUE RULES AND REGULATIONS
A. The WBC is a part of the program of the Mid Central Illinois League. The WBC's Bylaws shall not conflict with the Bylaws of the League. WBC's Rules and Regulations shall not conflict with the Rules and Regulations of the League.
Section V.02 POLICY FOR CRIMINAL BACKGROUND CHECKS OF VOLUNTEERS
A. PURPOSE
The primary purpose of this policy is to preserve the safety and well-being of all persons who choose to participate in the WBC. This policy shall outline procedures for conducting criminal background checks on specific volunteers, as defined by this policy, who may have unsupervised contact with youth under the age of 18.
B. BACKGROUND CHECKS
a. Sex Offender Registry: A national search of all 50 state repositories and the District of Columbia for known sex offenders.
b. Local Criminal Record Search: State and county criminal record searches are performed to capture all misdemeanor and felony records
These bylaws are in effect and non-amended on date 02/16/2019.
Jaime Teel
President
[email protected]