FYLAX Board Member Roles and Responsibilities:

Board of Directors Executive Committee:

President:

• Supervise and control all business conducted by FYLAX
• Presides at all meetings of the Board of Directors
• Work with board and membership to further FYLAX’s mission
• Communicate regularly with coaches, AD and Board members
• Works closely with AD to develop coach and player training plan year-round
• Responsible for working with Treasurer and Vice President in developing season budget
• Identifies, assigns and contracts coaches and athletic director, with input from the board
• Ensures all committee heads are on track with expected progress throughout the year
• Communicates with City, FISD and other organizations as appropriate
• Contracts practice fields with City and game fields with FISD for practices and games
• Resolves issues with parents/players/coaches that cannot be resolved at the DM level
• Ensures all non-FISD players have completed waivers on file with FYLAX per GHYLA requirements
• Develops practice schedule
• Has bank account access
• Meet with City to discuss facility improvement project
• Assist VP’s in determining playability of fields
• Maintains a list of all login IDs and passwords relevant to FYLAX business
• Assigns all Chair positions to non-board members.
• Renews annual insurance with Bolinger

Vice President – Boys Division:

• Advises President and performs President’s duties when President is absent.
• Assists President in all duties as requested / delegated
• GHYLA voting member; attend GHYLA meetings (unless current president is a Boys parent and chooses to represent Friendswood)
• Responsible for maintaining appropriate level of insurance and coordination of insurance matters with GHYLA
• Responsible (along with Girls VP) for all special activities such as Fall throw-arounds, FISD Community Ed, etc.
• Over-sees and creates boys game schedule with the Secretary.
• Registers and reserves boys game fields with FISD.
• Responsible for determining playability of fields for practices and games to PROTECT FIELDS (President and Girls VP help as well)
• Responsible for need based scholarship program for regular season registration fees (per Board direction)
• Works with President and Treasurer to develop season budget
• Game Table Chair (as defined in assumed roles)
• Has bank account access
• Ensures a system is in place to pay referees at home games and pay for site-sharing at away games
• Responsible for implementing Verify background check program to all on-field coaches and assistants 18 and over as well as completion of SafeSport training via US Lacrosse.

Vice President – Girls Division:

• Advises President and performs President’s duties when President is absent.
• Assists President in all duties as requested / delegated.
• GHGYLA voting member; attend GHGYLA meetings and schedule games (unless current president is a Girls parent and chooses to represent Friendswood)
• Over-sees and creates girls game schedule
• Responsible (along with Boys VP) for all special activities such as Fall Camp, FISD Community Ed, etc.
• Responsible for determining playability of fields for practices and games to PROTECT FIELDS (President and Girls VP help as well)
• Responsible for determining playability of fields for practices and games to protect fields, including communication with FISD and City personnel as appropriate
• Responsible for need based scholarship program for regular season registration fees (per Board direction)
• Works with President and Treasurer to develop season budget
• Assist Game Table Chair with all information needed for Girls game box
• Has bank account access
• Ensures a system is in place to pay referees at all games.
• Responsible for implementing Verify background check program to all on-field coaches and assistants 18 and over as well as completion of SafeSport training via US Lacrosse.

Secretary:

• Schedules and provides notice of all Board meetings per bylaws
• Takes minutes of all Board and other corporate meetings
• Presents prior meeting minutes at monthly board meetings
• Maintains records of current and past minutes, contracts, financial reports and other appropriate documents on FYLAX.org.
• Provides required documents to Game Table Chair to complete Game Table Binders
• Annually updates and maintains all lists and documents required by the Bylaws
• Monitors the [email protected] email account and communicates weekly activities via email to membership
• Checks FYLAX mailbox weekly

Treasurer:

• Responsible for FYLAX bank account and expenditures/receipts
• Keeps track of registration payments made and communicates payments due (work with Registrar)
• Responsible for payment of all contractors
• Files annual 990N by May 1st
• Maintain financial records and present a financial summary at the monthly Board meetings.
• Provides and end of season financial overview once outstanding items have cleared
• Files appropriate tax documents in a timely manner
• Works with President and Vice President to develop season budget
• Ensures a system is in place to pay referees at home games (boys and girls) and away games (girls only).

Equipment/Facilities Manager:

• Ensures fields are striped appropriately for all home games.
• Evaluates equipment at the start and throughout season and makes recommendations to the Board for repair and purchases.
• Responsible for protective equipment inventory, loan, sale and return of FYLAX extra gear.
• Identify and repair goals and nets as needed prior to beginning of the season.
• Coordinates with Community Ed and Fall Camp Director with any equipment needs or requests.
• Ensure goals are removed from field and locked to light posts no later than May 15 of each year.
• All other duties related to Equipment/Facilities, or as assigned.

Division Manager (one per team):

• DM is a voting member of the Board of Directors.
• Acts as daily liaison between coaches, parents and board.
• Addresses issues that arise with parents and players and works with coaches to resolve them.
• Maintains visibility at practices and networks with parents to facilitate communication.
• Communicates any special requests, equipment needs or other from coaches to Board.
• Provides input to coaches when assigning teams, as requested.
• Responsible for identifying Team Parent, if needed, and communicating with Team Parent throughout season.
• Responsible for game day table setup and volunteer assignment (score, stats and site admin).
• Responsible for (or delegating responsibility for) field setup (cones, end-line balls) and cleanup (garbage) before and after each assigned team’s game (primary role for first and last games of the day on each field for goal placement, games balls for the day).
• Responsible for capturing official score card photo and communicating to Girls VP.