Privacy Policy for Waiver Participants in Recreational Sports

Effective Date: January 1, 2025

Sunset Cheer LLC respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you sign our waiver for participation in recreational sports activities.

1. Information We Collect

When you sign our waiver, we may collect the following types of information:

• Personal Information: Full name, date of birth, address, phone number, and email address.

• Emergency Contact Information: Name, relationship, and phone number of emergency contacts.

• Health Information: Relevant medical conditions, allergies, or physical limitations voluntarily disclosed for safety purposes.

• Signature & Date: For waiver consent and legal acknowledgement.

• Activity Participation Records: Dates and types of activities you participate in.

2. How We Use Your Information

We use your personal data for the following purposes:

• To process and validate your waiver and participation.

• To ensure the safety and well-being of all participants.

• To communicate updates, cancellations, or emergencies related to the activities.

• To maintain accurate records for legal and insurance purposes.

• To comply with legal obligations.

3. Sharing Your Information

We do not sell or rent your personal information. We may share your information in the following limited circumstances:

• With staff or coaches for safety and administrative purposes.

• With emergency responders in the event of a medical emergency.

• With legal or insurance entities if required by law or to defend against legal claims.

• With technology providers (e.g., waiver platforms or cloud storage services) who help us manage participant data securely.

All third-party providers are required to keep your information secure and use it only for authorized purposes.

4. Data Retention

We retain waiver and participant information for as long as required to meet legal, regulatory, or operational obligations. After that, data is securely deleted or anonymized.

5. Your Rights and Choices

Depending on your location, you may have the right to:

• Access the personal data we hold about you.

• Request corrections to your personal data.

• Request deletion of your information (unless we are legally required to retain it).

• Withdraw your consent at any time (this may affect your ability to participate).

To exercise these rights, contact us at: [email protected]

6. Data Security

We take appropriate security measures to protect your information, including secure storage systems, limited access to records, and staff training.

However, no system can be guaranteed 100% secure. We encourage you to contact us immediately if you suspect unauthorized use or access to your data.

7. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website or made available upon request. The "Effective Date" at the top of this document indicates when this policy was last updated.

8. Contact Us

If you have questions or concerns about this Privacy Policy or your personal data, please contact:

Sunset Cheer LLC
Email: [email protected]
Phone: 520.243.0565