The paperwork and documentation required by Pop Warner is extensive, but this ensures that all teams are in compliance with the rules and policies set by Pop Warner National.
The following documents are required before your athlete will be cleared to practice:
- Original (or Certified Copy) Birth Certificate -
New athletes only-
2023 Player/Participant Contract*
-
2023 Physical/Medical Release Form*
- Final 2022-2023 school year report card when available -
Additional forms and information can be found on Pop Warner National's website:
Pop Warner National FormsQuestions regarding paperwork? Contact our Compliance Team at
[email protected]BIRTH CERTIFICATE
Pop Warner requires that a member of our governing league (ECC Pop Warner) verify all participant birth certificates. ECC staff must have the original or a certified copy (with raised seal) to look at--photo copies will NOT be allowed. Once they verify the authenticity of the birth certificate, they will stamp a copy (provided by the Palm Bay Rockets) which will be added to the Team Book. After ECC has stamped the copy, the original will be returned to you. Once your athlete's birth certificate is on file, you will not have to provide it again for future seasons.
The parent name listed on the Player Contract MUST EXACTLY MATCH a parent's name on the athlete's birth certificate. If you have legal guardianship of your athlete, you will need to provide a copy of the court document granting guardianship--this has to go in the Team Book and ECC will require it.
Returning Athletes: We have your birth certificate on file, so this document is not required for registration.
PLAYER/PARTICIPANT CONTRACT
Download, complete, print and sign the Player/Participant Contract from Pop Warner National. This contract must be completed on the correct form year.
2023 Player/Participant ContractTips:- Make sure the participant's name exactly matches their birth certificate.
- Make sure the Name of Parent/Guardian exactly matches their birth certificate or guardianship documentation.
- The Parent/Guardian who's name is on the contract and signs the contract, should be the same person that completes and signs all the rest of the documents.
- Signature of Participant - If the athlete is too young to sign, you can have them draw an X or initial on the line.
PHYSICAL/MEDICAL RELEASE FORM
2023 Physical/Medical Release Form For Fall 2023, Pop Warner will not accept physicals from 2022--even if they were completed on the 2023 form. The exam must have been performed in 2023.Page 1 - To Be Completed by Parent- Make sure the participant's name exactly matches their birth certificate.
- The parent/guardian who signs the medical form, needs to be the same person on the birth certificate and who signed the player contract.
- Your insurance information is REQUIRED. The Palm Bay Rockets carriers secondary insurance for all our athletes, but you must carry primary insurance.
Page 2 - To Be Completed by a Licensed Medical ProfessionalYou will need to have a Preparticipation Physical Evaluation (PPE) aka "Sports Physical" provided by a Licensed State Examiner (e.g. medical doctor, nurse practitioner, etc.). You can likely obtain a physical from your athlete's primary care physician. There are also numerous clinics that can provide this service for you (e.g. CVS, Restore Health Bayside, etc.).
The medical professional
MUST complete and sign the Pop Warner Form. Must be the 2023 Pop Warner form. No other substitute forms will be accepted. We CANNOT accept the Florida Department of Heath school examination form.
REPORT CARD
Our Fall 2023 athlete's will need to provide the 2022-2023 Final Report Card when it becomes available this summer.
The copy must be clear and legible (no photographs).
The following information must be shown on the report card:
- School Name
- Participant's Name
- School Year
- Student's Grade Level (e.g. 1st Grade, 4th Grade, etc.)
- All 4 academic quarters or 2 semesters.
Kindergarten students are exempt from the scholastic requirement.
Home schooled? Submit the 2023 Home School Form (
waiting on Pop Warner to release 2023 form).
Either bring a copy with you to a Paperwork Drop-Off Session or email it to
[email protected].
For more information about Pop Warner's Little Scholars program, please see the
Scholastics Overview.
RECENT PHOTO
We will need a recent photo of your athlete to upload into Pop Warner National's roster. You don't need to worry about this--we will take a picture at Equipment Distribution, Cheer Uniform Fitting or at a practice you attend.
Last Updated: 5/24/2023