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As of October 20, 2021 Banks Youth Basketball Association (BYBA) policy and procedure concerning compliance with OAR 333-019-1030.

BYBA Policy and Procedure in adherence to Banks School District Contractor/Facility Use Statement of Assurance COVID-19 Staff Vaccinations (BSD-Assurance) dated September 20,2021 and to the Oregon Health Authority, Public Health Division; Chapter 333, Division 19, Investigation and Control of Diseases: General Powers and Responsibilities. (OAR 333-019-1030), enacted on August 25, 2021.

BYBA has been identified as a contractor/vendor/facility user who provides service at or for a school-based program per PH 39-2021. In order for BYBA to submit and seek approval for the use of the Banks School Districts facilities; BYBA must review and execute the BSD-Assurance document.  The execution and submission of this document to the school district was voted in by the BYBA board.

For all school-based program staff and volunteers must provide proof demonstrating they are fully vaccinated by October 18,2021. In the alternative, staff and volunteers of school-based programs must demonstrate they have received an approved medical or religious exception. If exceptions are granted, additional protocols will need to be implemented to assure athlete safety.

This outlines BYBA policies and procedures that the BYBA will operate by and act in accordance with.

For the purpose of this policy the following definitions apply and designated under OAR 333-019-1030.  [1]

(a) "COVID-19" means a disease caused by the severe acute respiratory syndrome coronavirus 2 (SARS-CoV-2).

(b) "Fully vaccinated" means having received both doses of a two-dose COVID-19 vaccine or one dose of a single-dose COVID-19 vaccine and at least 14 days have passed since the individual’s final dose of COVID-19 vaccine.

(c) "Medical exception" means that an individual has a physical or mental impairment that prevents the individual from receiving a COVID-19 vaccination.

(d) "Religious exception" means that an individual has a sincerely held religious belief that prevents the individual from receiving a COVID-19 vaccination.

(e) "Proof of vaccination" means documentation provided by a tribal, federal, state or local government, or a health care provider, that includes an individual’s name, date of birth, type of COVID-19 vaccination given, date or dates given, depending on whether it is a one-dose or two-dose vaccine, and the name/location of the health care provider or site where the vaccine was administered. Documentation may include but is not limited to a COVID-19 vaccination record card or a copy or digital picture of the vaccination record card, or a print-out from the Oregon Health Authority’s immunization registry.

(f) "School-based program" means a program serving children or students that takes place at or in school facilities.

(g) "School-based program staff and volunteers":  Means anyone age 16 and older.  Who is employed by a school-based program or who is not employed but is otherwise engaged to provide goods or services to a school-based program through any formal or informal agreement, whether compensated or uncompensated, and includes but is not limited to teachers, administrative staff, child care staff, cleaning staff, coaches, school-based program drivers, family volunteers; and providing goods or services at or for a school-based program that includes direct or indirect contact with children or students.

BYBA volunteers or coaches may not coach, assist, observe or volunteer for the BYBA unless they are fully vaccinated or have provided documentation of a medical or religious exception and accepted by at least two (2) members of the BYBA Board (BYBA Designees). The designation of the two (2) BYBA board members was voted on September 21,2021 and unanimously passed. BYBA Designees will review the documentation provided by any volunteer or coach and accept or not accept provided documentation. The review will be kept on a designated BYBA BSD-Assurance and OAR 333-019-1030 log (the Log)

Before a BYBA volunteer or coach is allowed to interact with athletes for the 2021-22 Basketball season which begins on October 25, 2021 they must provide the BYBA with a signed COVID-19 release form, Release of Waiver of Liability form and either:

(a)    Proof of vaccination showing they are fully vaccinated; or

·         "Proof of vaccination" means documentation provided by a tribal, federal, state or local government, or a health care provider, that includes an individual’s name, date of birth, type of COVID-19 vaccination given, date or dates given, depending on whether it is a one-dose or two-dose vaccine, and the name/location of the health care provider or site where the vaccine was administered. Documentation may include but is not limited to a COVID-19 vaccination record card or a copy or digital picture of the vaccination record card, or a print-out from the Oregon Health Authority’s immunization registry.  [2]

       (b) Documentation of a medical or religious exception. 

·         A medical exception must be corroborated by a document signed by a medical provider, who is not the individual seeking the exception, on a form prescribed by the Oregon Health Authority, certifying that the individual has a physical or mental impairment that limits the individual’s ability to receive a COVID-19 vaccination based on a specified medical diagnosis, and that specifies whether the impairment is temporary in nature or permanent. [3]

·         A religious exception must be corroborated by a document, on a form prescribed by the Oregon Health Authority, signed by the individual stating that the individual is requesting an exception from the COVID-19 vaccination requirement on the basis of a sincerely held religious belief and including a statement describing the way in which the vaccination requirement conflicts with the religious observance, practice, or belief of the individual. [4]

The BYBA Designees will review the vaccination, medical or religious document provided by the volunteer or coach. The BYBA Designee will review the document checking the documents are completed in their entirety and does not have obvious errors such as misspellings. It is understood the BYBA Designees have no way to confirm with 100% certainty the accuracy of the document provided by the coach or volunteer. The BYBA will note if they accept or not accept the documentation provided by the coach or volunteer in the Log.  

1.       For the vaccination document BYBA Designee will record the individuals name, date of birth, type of COVID-19 vaccination given, date or dates given, depending on whether it is a one-dose or two-dose vaccine, and the name/location of the health care provide or site where the vaccine was administered on the Log. BYBA Designee will record their acceptance or not acceptance of the document on the Log.

2.       For the Medical or Religious form prescribed by the Oregon Health Authority BYBA Designee will record the individuals name, date of birth, phone number, date they signed the document on the Log. BYBA Designee will record their acceptance or not acceptance of the document on the Log.  

3.       Each BYBA designee will print their name and sign that they have reviewed and recorded the information in the Log.

BYBA will require the coach or volunteer to sign a Waiver of Liability and Hold Harmless for Communicable Diseases Including COVID-19.  

The coach or volunteer will assume the risk if they falsify documents provided to the BYBA. With the understanding the Oregon Health Authority (OHA) has adopted rules that implement ORS 431.110(7) and ORS 433.004(1)(d), laws that give OHA the authority to control communicable diseases like COVID-19. OHA’s rules require healthcare providers, school and school based program staff to submit vaccine documentation or a request for a medical or religious exception, to their employer or other responsible party. Violating OHA’s rules is a Class A misdemeanor under ORS 431.990 and ORS 433.990. If OHA obtains evidence that someone has submitted false information in order to appear in compliance with its vaccination rules, OHA can refer the matter to local or state law enforcement for investigation. A Class A misdemeanor is punishable by up to 364 days imprisonment and a $6,250 fine

If a coach or volunteer does not agree to submit documentation as specified in this policy and procedure and/or refuse to sign the Waiver of Liability and Hold Harmless for Communicable Diseases Including COVID-19 OR they have falsified documents they will not be allowed to coach or volunteer for the BYBA. 

As stated in the Oregon Health Authority Schools and School-Based Programs Vaccine Rule FAQs (updated 10-08-2021) (OHA387410082021). An employer is not required to take additional steps to verify that the documentation of vaccination status is authentic. [5]

As stated in the Oregon Health Authority Schools and School-Based Programs Vaccine Rule FAQs (updated 10-08-2021) (OHA387410082021). In order for employers to be in compliance with the rule, they must either have documentation of vaccination or documentation of an exception on a form prescribed by OHA, that contains all the specified information. [6] BYBA Designees will only accept documentation of vaccination or documentation of an exception on a form prescribed by the OHA that is completed in its entirety.

If the BYBA Designees accepts documentation for a medical or religious exception reasonable steps will be taken by the unvaccinated BYBA volunteer or coach. Those additional precautions will be:

·         Wear an N95 Mask (non-medical fitted)

·         Bi -Weekly COVID-19 test administered by the volunteer or coach and the results given to the BYBA designees.

·         If showing signs of illness such as: fever 100.4 or greater, new cough/difficulty breathing, headache with stiff neck, diarrhea, sore throat, loss of taste or vomiting will not volunteer or coach until symptom free for 48 hours and provide a negative COVID-19 test  

·         Will keep a social distance of six (6) feet whenever possible while conducting normal volunteer or coaching activities. An exception to this would be during a huddle or timeout noting there will be close distance during this activity but does not last longer than 5 minutes.   

·         Will use hand sanitizer immediately before the volunteer or coaching session.

 

BYBA will record and maintain the vaccination documentation and documentation of medical and religious exceptions for at least two years and the BYBA will provide to the Banks School District and/or the Oregon Health Authority upon request per OAR 333-019-1030 [7].

 



[1] (Authority, State of Oregon, 2021)

 [2] (Authority, https://sharedsystems.dhsoha.state.or.us/DHSForms/Served/le3874.pdf, 2021)

 [3] (Authority, https://sharedsystems.dhsoha.state.or.us/DHSForms/Served/le3874.pdf, 2021)

 [4] (Authority, https://sharedsystems.dhsoha.state.or.us/DHSForms/Served/le3874.pdf, 2021)

 [5] (Authority, https://sharedsystems.dhsoha.state.or.us/DHSForms/Served/le3874.pdf, 2021)

 [6] (Authority, https://sharedsystems.dhsoha.state.or.us/DHSForms/Served/le3874.pdf, 2021)

 [7] (Authority, State of Oregon, 2021)

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Banks Youth Basketball
PO Box 165 
Banks, Oregon 97106

Email: [email protected]
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